Activate Talent
11-50 employees
Human Resources
Recruitment
Staffing and Recruiting
About Activate Talent
Activate Talent is a recruitment and talent acquisition company specializing in connecting businesses with top-tier professionals across various industries. Founded in 2017, the company focuses on delivering tailored staffing solutions that align with client needs, emphasizing quality and cultural fit. Their mission is to activate potential by bridging the gap between talented individuals and organizations seeking to grow and innovate. Activate Talent offers services including permanent placement, contract staffing, and executive search, positioning itself as a trusted partner in workforce development.
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Description
- We are a digital growth marketing agency specializing in growing eCommerce brands by creating exciting, engaging, and personalized messaging across email, SMS, and paid channels. Our expertise in full-funnel marketing allows our clients to cultivate relationships with potential customers and build lasting relationships with current customers to create lifetime value.
- We are seeking a highly organized, detail-obsessed Executive Assistant to support our leadership team and sales/operations functions. This role is critical to ensuring seamless coordination across audit preparation, client onboarding, sales handoffs, and internal project execution. You will serve as a central point of communication between clients, internal teams, and leadership, ensuring timelines are met, expectations are clear, and operations run smoothly.
- This role is ideal for someone who thrives in a fast-paced environment, communicates clearly and effectively, and maintains exceptional attention to detail while juggling multiple projects.
- Key Responsibilities include coordinating with clients for audit access, scheduling audit calls, facilitating client onboarding, managing timelines, supporting leadership with operational projects, and providing administrative support to sales and onboarding teams.
- Qualifications include 2+ years in an administrative, operations, EA, or project coordination role (agency or client-facing experience), exceptional attention to detail, strong organizational skills, excellent communication, tech-savviness, professionalism, and availability to work U.S. Mountain Time (9am–5pm).
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Requirements
- 2+ years in an administrative, operations, EA, or project coordination role (agency or client-facing experience needed).
- Exceptional attention to detail — accurate, structured, and thorough in every interaction.
- Strong organizational and time-management skills; able to manage multiple projects with calm efficiency.
- Excellent written and verbal communication skills.
- Tech-savvy and comfortable navigating common business tools, CRMs, and project management platforms.
- High level of professionalism, discretion, and reliability.
- Must be available to work U.S. Mountain Time (9am–5pm).
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Benefits
- Remote work flexibility.
- Opportunity to support a dynamic, fast-paced team.
- Engagement with a growing digital marketing agency.
- Potential for professional development in operations and project coordination.